Drawings in construction management projects convey the physical reality of a design concept, that the teams bring to life. In most cases, the vision varies continuously as the plan progresses and reflects the alterations. Often a failure to manage these errors leads to further inefficiency. If a drawing changes during the building development, there must be a way that the project construction management system can work. All systems are not created in the same way. Hence, contractors should manage their plans, according to the latest AEC industry experts.
Now, how do the AEC professionals handle construction drawing management services? One of the most crucial aspects of every building project is the management of construction drawings. With the development in worldwide building demands, both providers and clients must be aware of a specific quality. Managing construction projects and their successful execution involve a multi-step procedure that demands a lot of effort. The construction documentation is an important aspect that serves as a project plan and informs stakeholders about the specifications.
What is responsible for the growth of the Document Management System?
As per the research conducted by Markets & Markets, the document management sector is anticipated to grow from USD 3.59 Billion in 2017 to USD 6.78 Billion by 2023, at a CAGR of 11.17%. The growth in this segment stems from the enhanced need to streamline business operations, digitalizing content, and adhering to project compliance requirements.
What are the Benefits of Proper Construction Document Management?
Construction documentation management is subject to numerous revisions. So it must be precise, containing all necessary information. Incorrect specifications or misunderstandings caused by poor documentation may lead to design rework and increased costs for the project management contractors. It also leads to project delays with unhappy clients.
An accurate construction software documenting process helps the AEC professionals to get:
Real-time collaboration amongst stakeholders through:
Team Dashboard
Shared Calendar
Task prioritization
Improved budget management using:
Budget Dashboard
Time Tracking
Invoicing
Proper resource allocation by:
Tracking
Analysis
Organizing
Effective document control & sharing with:
Reporting
Data storage
Standardized document templates
Business expansion through:
Controlled expenditure
Saving project time
Reducing manual labor with business process automation
Do’s of Document Management for Construction:
Double-check all specifications - Construction documentation serves as a plan for the project, thus it is referred to by all stakeholders. For those working on the site, even a minor arithmetic error causes serious problems. The calculations and requirements should be evaluated and checked when they are completed to ensure accuracy. Construction plan software applications like Fusion 360, SketchUp, SketchBook, Solidworks, Isogen, SmartDraw, Autodesk Civil 3D, AutoCAD Architecture, Floorplanner, Live Home 3D, etc. help to develop the right blueprint for buildings. Hence, choosing the right construction drawing software gives the perfect drawing control.
Use unique identifiers or codes - Give each drawing a unique code or identifier, especially if it has numerous versions. Long document names must be avoided so that the firms can easily search different versions of the same document.
Engage all stakeholders, particularly those on the ground - While viewing through the eyes of the people on the job, construction projects might appear different. As a result, while producing the final documentation, it’s important to keep their interest and recommendations in mind. Site workers frequently come across problems that may have been avoided if they had been consulted beforehand. Hence, it would be easy to establish who is using the incorrect version or who is missing a version. Project management tools for construction like GanttPro, BIM 360, Acculynx, CoConstruct, ProContractor, PlanGrid, etc. facilitate effective team collaboration and productivity.
Create a central document repository - All project files should be stored in one area. This makes it easy to locate them. Any file emailed to any team member must have one copy saved in a single area so that searching through emails for a document is not necessary. Further, this information should be made accessible from any location and compatible with both desktop and mobile devices. It’s an important aspect of contemporary construction drawing management software and should be adopted for real-time comparisons of building designs related to the field of architecture, structure & MEP services.
Ensure drawing requirements are in sync - This is a typical mistake that can have serious consequences. The components of the designs must be well-coordinated through top document management software for construction like dMACQ DMS, CannyDocs Document Management, E-Securus DMS, Document360, greytHR, Autodesk BIM 360, etc. A drawing fulfilling all criteria could be easily provided for parking areas, checking contract limitations, and fence positions, among other things.
Don’ts of Document Management in Construction:
Avoid using a solution that is platform agnostic - Modern construction document management software applications ensure that documentation is always available on a variety of platforms. This is significant since they improve the efficiency, flexibility, and coordination of the project team.
Don't forget to incorporate project-specific conditions - Wind speed, soil conditions, temperature, and other variables make a big impact on the project. As a result, they should be researched and considered as part of the architectural documentation process, so that the workers could make more informed decisions about the project.
Don’t consider the construction schedule lightly: The project's schedule is contained in the documentation, and it has an impact on all stakeholders. The contracting office will know when and how the project will be completed after examining this section. Payment and deadline decisions will be negotiated accordingly.
Never forget to include an order of precedence clause: If a subcontractor discovers a disagreement or discrepancy, there should be a priority list in place to determine which document will take precedence. As a result, "order of priority clauses" are frequently included in contracts.
Final Thought on Document Control Construction
Hope that the article has provided a solid foundation for architectural documentation that facilitates project management for construction companies. Apart from these considerations, there are more to consider, such as the availability of up-to-date data to all stakeholders, the flexibility of the software/tools used to record, and so on.
Tejjy Inc. is just a click away if you need construction documentation services that take into account all of these factors. Tejjy Inc. BIM and construction management professionals work with significant architectural and engineering firms, as well as home designers, builders, and developers.
Take a peek at Tejjy’s projects and case studies to discover how the construction management firm has aided other companies in a similar situation to yours with document management software construction.
Are you seeking accurate construction drawing management services that will ensure the success of your project? Please contact Tejjy Inc. right away for a free consultation!
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